Conference Venue Selection & Hotel Contract Negotiation
Picking the right venue for your event is a matter of critical importance involving many factors. The quest for that ideal combination of an attractive site, an appropriate space to house your event, price, accessibility and dates that fit your schedule is an elusive, often frustrating process.

Real-Time Events’ experienced Site Research and Hotel Negotiation Consultants are on call to help you with this process. Our experts will:

• Meet with your event management leads to collect critical data on your meeting requirements and discuss preferred sites and possible venue options (host hotels vs. convention centers).
• Research and issue RFPs for venues that are the right fit for all aspects of the event, including housing; travel to potential sites, if necessary.
  
• Offer three or more venue options for evaluation.
  
• Develop price & value comparison grids to make an apples-to-apples decision possible and make recommendations on the most appropriate site(s).
  
• Upon determination of preferred venue, negotiate host venue(s) contract terms and conditions, including host hotels:
  
• Real-Time Events does not keep its hotel commissions earned!
  
  • All hotel contracts will be quoted as a commissionable rate to be paid directly to the client and not to Real-Time Events.
    
• Advise our clients during the hotel and site negotiation processes, to ensure they understand all the advantages and liabilities of negotiated items.
• Document all venue and vendor-specific costs built into each contract, with estimated final costs.